Externships Overview: Checklist
| Timeline | UBC Clinical Coordinator Roles & Responsibilities | Clinician Roles & Responsibilities | Student Roles & Responsibilities |
|---|---|---|---|
| Pre-Externship | Coordinates externship sites Prepares student for clinical experience Provides orientation to clinical educator | Plans orientation for student Informs colleagues of upcoming students Becomes familiar with Student ePortfolio requirements | Sends letter of introduction Prepares for the clinic setting by acquiring info re: site, reviewing assessments, class notes, where applicable, and any other relevant sources of information |
| Week 1 | UBC Clinical Coordinator Roles & Responsibilities | Clinician Roles & Responsibilities | Student Roles & Responsibilities |
| Schedules check-in with clinical educator and student via email or phone | Provides site orientation including health & safety practices and emergency procedures. Determine what experience the student has had prior to this externship so scaffolding support can be implemented. Sets expectations: • Hours • Dress • Clientele • Culture of Organization • Meetings • Feedback Provides Guided Observations | Presents: • Goals for Placement: - Goals for first placement with children or adults (AND/OR) - Looking Ahead Goals from your previous placement • Personal Learning Objectives • List of ePortfolio requirements Completes Occupational Health and Safety survey on Connect and any other placement-specific forms Discusses preferred learning style, feedback preferences. Discusses any prior clinical experiences Participates in Guided Observation. Discusses same with clinician |
|
| Week 2- Midterm | Clinician Roles & Responsibilities | Student Roles & Responsibilities | |
| Model techniques, explicit description of what you are doing and why you are doing what you are doing Regular meetings with student(s) for updates and provision of feedback Active observations of student(s) Shared participation *Increased student participation is expected over the course of these weeks in consultation with their clinical educator. Collaborative practice between clinician and student continues and support to student can be reduced as they become more independent. | Observations continue, student begins to assume more responsibility Documentation: Session plans Chart notes Video record self during session where possible Reflective journal entries |
||
| Midterm | UBC Clinical Coordinator Roles & Responsibilities | Clinician Roles & Responsibilities | Student Roles & Responsibilities |
| Reviews Midterm Evaluation Connects with CE and student via email or phone. If any issues are highlighted, clinical coordinator will respond accordingly. | Midterm Evaluation is completed with the student, including Action Plan Clinical Coordinator to be contacted with any questions or concerns Set goals for remainder of placement | Midterm Evaluation is completed with CE and uploaded to ePortfolio on Connect Documentation: Following evaluation, review and modify learning objectives and learning plan Self-reflective assignment for e-ePortfolio. Set goals with help of CE |
|
| Midterm – Final Week | UBC Clinical Coordinator Roles & Responsibilities | Clinician Roles & Responsibilities | Student Roles & Responsibilities |
| Supports are available for any comments or concerns from both the CE and student | Actively observes student - Some indirect supervision may be appropriate at this time Modeling continues – at this stage expect students to begin explaining to you why you’re doing what you’re doing Regular meetings with students for updates and provision of feedback *Increased independent self-initiated student participation is expected throughout these weeks | Student assumes more responsibility for clients. Expectation is for greater independence with familiar regular clients. Further development of clinical reasoning skills (clear and concise rationale) Student-initiated collaboration for any new clients and/or clinical scenarios Documentation: Complete assessment report(s) Complete session plans |
|
| Final Week | Clinician Roles & Responsibilities | Student Roles & Responsibilities | |
| Complete Final Evaluation with student based on student performance during last 20% of placement | Documentation: Self-reflective assignment for ePortfolio Complete hours form, get necessary signatures Upload final evaluation to Connect UBC. Review and modify Learning Objectives to be uploaded to ePortfolio. Complete hours for and ask CE to sign off. |
||
| Post-externship | UBC Clinical Coordinator Roles & Responsibilities | Clinician Roles & Responsibilities | Student Roles & Responsibilities |
| Clinical coordinator will collect feedback from clinical educators and students, and shares same. Clinical coordinator to review student ePortfolio | Provide any feedback to clinical coordinator | Provide any feedback to clinical coordinator and/or clinical educator Ensure completion of externship ePortfolio no later than 1 week post placement. |
|